Payroll file coordination
Bring crew changes, wages, bonuses and authorized adjustments into a consistent file.
Yacht crew payroll.
Clarity at every step.
Payroll processing and U.S. payroll tax administration.
Built around your vessel and the people behind it.
A considered working relationship. From the outset.
CREWPAY INC. / PAYROLL TAX SERVICESExplore the office
Payroll, clearly defined.
Crew changes, compensation adjustments and international operations make every payroll cycle different. Your records, approvals and funding need to work together.
CrewPay Inc. processes the agreed payroll work. McGregor Financial Services coordinates the client relationship and U.S. tax questions. We define the employer, crew population and responsibilities before the first run.
Explore yacht payroll with MFSPrivate yachts · Charter programs · Owner offices · Management companies
U.S. payroll tax calculations
Calculate withholding and employer taxes for the crew and treatment covered by your engagement.
Funding & remittance
Establish tax funding requirements and process authorized deposits after funds clear.
Employer reporting
Coordinate the employer returns and year-end wage reporting included in your scope.
Accounting coordination
Connect payroll summaries, tax liabilities and funding with the vessel’s financial records.
Management support
Set vessel-specific deadlines and approval contacts for an organized monthly process.
In the partner-paid model, the owner or management partner pays net crew wages. CrewPay handles the agreed payroll tax processing. Employer-of-record, foreign employment law, immigration and insurance services require separate arrangements.
One coordinated team.
A clearly defined responsibility.
CrewPay Inc. is a McGregor company focused on payroll processing and U.S. payroll tax administration. McGregor Financial Services (MFS) provides client-facing coordination and advisory support, connecting the payroll process with your wider accounting and tax requirements.
McGregor Financial Services
Your relationship and coordination team.
Coordinates the engagement, payroll requirements and relevant accounting or tax questions.
CrewPay Inc.
Your payroll processing team.
Handles the agreed payroll calculations, authorized tax remittances after cleared funding, and reporting specified in the engagement.
In the partner-paid arrangement, your owner or management partner pays net crew wages. The engagement confirms each party’s responsibilities.
Explore payroll with MFSYour payroll cycle.
Defined responsibilities.
A timetable your team can follow.
- 01
Establish
Confirm the employer, vessel, crew and agreed U.S. payroll support.
- 02
Prepare
Supply the payroll file and resolve changes before approval.
- 03
Approve & fund
Review the calculation and arrange authorized tax funding.
- 04
Process & reconcile
Remit agreed taxes after clearance and prepare supporting records.
Insights from MFS.
Selected reading from McGregor Financial Services.
Who Is Responsible If Your Yacht Payroll Provider Does Not Pay the IRS?
Read on McGregor Financial Services
How Much Cash Should You Send Your Yacht Each Month?
Read on McGregor Financial Services
How Much Does Yacht Crew Really Cost?
Read on McGregor Financial Services
FLIBS 2026: What Buying a Yacht Really Costs Beyond the Purchase Price
Read on McGregor Financial Services
A Cayman Flag Did Not Eliminate U.S. Yacht Payroll Taxes
Read on McGregor Financial Services
When Unpaid Yacht Wages Become a Claim Against the Vessel
Read on McGregor Financial ServicesYour questions, answered.
Who handles the client relationship?
McGregor Financial Services coordinates the engagement and client communication. CrewPay Inc. carries out the payroll processing agreed in that engagement.
Does CrewPay pay net crew wages?
In the partner-paid arrangement, net wages are paid by the owner or management partner. CrewPay calculates and remits the agreed U.S. payroll taxes after receiving cleared funds and authorization.
Can you review a foreign-flagged yacht with U.S. crew?
Yes. The review starts with the employer, vessel flag, crew circumstances and operating locations. Those facts determine the proposed U.S. payroll scope; the vessel flag alone is not enough.
What is needed to change payroll providers?
We review employer details, crew records, payroll timing, year-to-date registers, previous returns and deposit records. The opening balances and transition date are agreed before processing starts.
Start with your vessel.
Tell us what you need. We will review your requirements
and establish whether CrewPay is the right fit.
Your next chapter starts here.
A brief introduction is all we need to begin.